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RE: (erielack) ELHS Board of Directors Statement and Selection Critira for New Archives Location

Paul,

I would like to thank you for your response on behalf of the Board.  I hadn't considered the fact that there are non-ELHS members on this list and I understand the Board's hesitation to discuss the matter (and hence their business) in this forum.  It's clear that this discussion has not gone unnoticed by the Board and that it understands some of the perspectives and thoughts of its constituents.  (Yes, I do believe that the vast majority of those who participated are ELHS members.)  I'm sure this has been a priority topic for the Board and I hope that this discussion has contributed to the ongoing debate.  I expect that it will certainly be a topic of interest at the Spring Meeting on April 1st.  By the way, when is the registration information going to be out about the Spring Meeting?

Also, could you please direct me to the specific Yahoo group that you are referring to?  I searched Yahoo Groups for "ELHS", "ELHS members", "Erie Lackawanna Historical Society" etc, but couldn't find any group that stated that is was the (>OFFICIAL<) ELHS Yahoo Group.  I'm interested in joining it so that I can get official Society communications in the future.  Is it a discussion forum or is it just used as a blanket one way communications format?

Thanks for your help...

Tom Schmieder





From:  "Paul Cappelloni" <pcap.bprr_@_verizon.net>
Reply-To:  "EL Mail List" <erielack_@_lists.elhts.org>
To:  "'EL Mail List'" <erielack_@_lists.elhts.org>
Subject:  (erielack) ELHS Board of Directors Statement and Selection Critira for New Archives Location
Date:  Thu, 01 Mar 2007 23:26:00 -0500
>The following statement will be posted to the ELHS website
>http://www.erielack.org <http://www.erielack.org/>   under the News and
>Events section within the next few days.  This is also been posted to the
>ELHS Members Yahoo Group.
>
>
>
>The Archives Steering Committee and the Board of Directors of the Erie
>Lackawanna Historical Society are working to move the Society's archives to
>a 
location that meets all of the Society's criteria.  Those criteria, and
>the reasons behind them, are:
>
>
>
>  1) The facility must offer full-time professional staffing, adequate space
>for the collection, and modern climate and fire-control systems at a cost
>that is affordable. A professional archives facility offers the best
>opportunity for access to the collection by our members, for work by our
>curator, for conversion to electronic media, and for protection to our
>collection from loss or damage.
>
>
>
>2) The Society must maintain control over the collection. If the Society
>loses ownership of the collection, it cannot assure access to the collection
>for members or the public, cannot set pricing on reproductions, does not get
>the revenue from 
reproductions, cannot control what is kept in the
>collection or disposed of, and if the institution gets into financial
>trouble as a governmental entity (which all of our candidate locations are),
>it can warehouse the collection with ELHS having no say in the matter.
>
>
>
>3) The location should be in a community on or near the route of the Erie
>Lackawanna and the staff of the candidate location must have a demonstrated
>interest in having this collection added to existing, relevant collections.
>This criterion helps make the collection relevant to the institution housing
>it, giving it an added incentive to be interested and involved with the
>Society's collection and not "just a warehouse" for it.
>
>
>
>4) The facility should be no farther west than it is now at Akron, 
and
>inland from the extreme eastern end of the railroad. This eases access
>
>for members.  These are the same criteria that were used when The University
>of Akron was selected as the location for the archives.
>
>
>
>Cleveland State University, Youngstown State University, and Steamtown
>National Historic Site are among the locations that are under consideration.
>Each institution has significant advantages and at least one significant
>disadvantage which will weigh in the decision process.  In addition, there
>are changes underway at the University of Akron that have opened the remote
>possibility that the collection could remain at that institution under an
>improved relationship.  Other potentially-viable locations have been
>eliminated because they completely 
fail to meet one or more of the above
>four criteria; however, members are welcome to propose other locations,
>provided they do meet the Society's criteria.  Candidates for consideration
>should be sent, with contact information, to Archives Steering Committee
>chair Larry DeYoung at larry.deyoung_@_verizon.net.
>
>
>
>We welcome the interest and participation of our members, but the ELHS can
>not and typically does not conduct its business on open email lists that
>include non-members. Information is conveyed to the membership in the ELHS
>quarterly newsletter, The Extra Board.  Additional announcements and
>information can be found on the website referenced above and/or the ELHS
>Members Yahoo Group. The ELHS Board of Directors meets twice a year, once at
>the Eastern Spring Meeting 
and once at the Annual Convention. These meetings
>are open to the membership.  The next opportunity to attend a board meeting
>will be April 1, 2007, at 10:00 AM  at the Parsippany, N.J., Holiday Inn,
>immediately preceding the 2007 Eastern Spring Meeting.
>
>
>
>
>
>Paul Cappelloni
>
>President, ELHS
>
>pcap.bprr_@_verizon.net
>
>
>
>
>
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